Summary: MSG is a file format of MS Outlook. However, it also supports other email platforms like Mailbird, Mozilla Thunderbird, and MS Exchange. Users can save individual messages as a single file in MSG files. Like PST, MSG files may contain duplicate items. You can get rid of duplicate items. The article provides solutions on how to get rid of duplicates in Outlook MSG files.
An MSG file format by Microsoft Outlook enables users to store individual email messages as a single file. It can keep data like the message body, sender, recipient, date and time sent, subject line, and any attachments. Such a file is a binary file that is the Compound File Binary Format. When a file saves in MSG file format, you can identify the file easily because it carries the extension “.msg” in the end of the file name.
Overall, an MSG file can archive single email messages to a local folder so that you can access MS Outlook data offline. The file helps when you want to share a message with someone who doesn’t have access of your MS Outlook account. It is a useful file format to let you modify email messages.
Email Clients Supported by MSG File Formats Other Than MS Outlook
Microsoft has invented MSG file format for MS Outlook users specifically. However, it also supports some other email clients.
- Microsoft Exchange: Do you know that you can access MSG files on Microsoft Exchange Server which is a messaging and collaborative program.
- Mozilla Thunderbird: Do you know you can access MSG files on Mozilla Thunderbird which is a free, open-source email client with the help of “ImportExportTools” add-on.
- Mailbird: It is an advanced email client for Windows can open and read MSG files.
Also Read:- Remove Duplicate items in Microsoft Outlook
Reasons for Duplicates in MSG Files
The reasons why MSG files have duplicates may not vary from the reasons for duplicates in Outlook messages:
- User error: Like with Outlook messages, users may click on the Save As tab to create a duplicate copy of an existing MSG file accidentally. Duplicate files may also possible by dragging and dropping a message to a new location multiple times.
- Import/export issues: Do you know if you use the import or export process without proper configuration, MSG files can create duplicates. Give attention to proper configuration to avoid copying existing files.
- Backup software: During the backup process of MSG files with the help of a backup application, there are chances of duplicates.
An MSG file stores message text, subject, sender, recipient, date and time sent, attachments, and any other message properties.
Why Does Outlook Use MSG File Format?
If you are a user of MS Outlook, you may have taken OST or PST file format to store data. You may have not taken MSG. Do you know in which scenarios, Outlook uses MSG file format? If you don’t, here are the reasons you must know.
- When you try to save a single email message to your system or other storage location from MS Outlook, you can use MSG file format.
- When you try to use the Drag and Drop feature to extract an email to save to a local folder, you may like to use MSG file format.
- When you use the Outlook Object Model to programmatically create or modify email messages, you can use MSG file format.
- When you plan to share a specific Outlook message to Mailbird, Thunderbird or any MSG supporting email clients.
MailVare MSG Duplicate Remover- One of the Best Alternative to Manual Solutions
A duplicate file can consume unnecessary space on your system. It can impact the function of the system. Imagine, you have an email with a large attachment and the particular email has duplicate MSG files. It will unnecessary occupy space. In this scenario, you can use the MailVare MSG Duplicate Remover to remove duplicates quickly. It is an advanced app to remove duplicates from MSG files and free up your system’s space within a few clicks.
Following are the Features of the App-
- Remove duplicates from single and multiple MSG files
- Enable to remove duplicates across the folder (s)
- Enable to remove duplicates within the folder (s)
- Save the fresh copy in the system
- Lifetime license validity
Below are the Steps to Follow to Remove Duplicates from MSG Files Using the Application-
- Download and launch the app on your system
- Check Select folder having MSG files or select single/multiple MSG files
- Click on the Browse tab to select the targeted MSG file
- Select the duplicate type you want to remove (you can choose only one option simultaneously)
- Hit the Browse button to browse specific folder to save data to a local format
- Press the Remove Duplicate Emails tab to complete the process
Conclusion
In this post we described the full info about Outlook MSG, why user need to delete duplicates from outlook MSG and direct solution to get rid of duplicates in MS Outlook MSG. As you can see it is easy to get rid of duplicates from MSG files by using a third-party application.